Congregation Ohav Shalom

Congregation Ohav Shalom Rental Policies

I/we will abide by the regulations below and agree to compensate for any damage done to the premises beyond normal wear and tear.  The congregation will not be responsible for any injuries sustained by employees or guests of companies hired for catering, entertainment or any outside vendors that come into the building. 

Usage facility from ________________until_______________________

Time and date

Food will be prepared and eaten in the below rooms only and renter is responsible for clean up.  (The room should be left as it was before the renter used it).  Please check the rooms you will be using.  Note: Both social halls can not be used at the same time.

Meat Kitchen_______                            Dairy Kitchen________           Social Hall________

Classroom_________                 Conference Room_________                 Library__________

Lobby (Oneg)_________                       Other_____________

  Member _________                  Non-Member_________

  This is for a _______________________of_______________________

                                          Type of Event                 Who is the event for?

Have arrangements been made with the Rabbis? _________________

Date of Function___________________

Number of Guests_________________

Congregational Kiddush______________ (which level? Or catered?)

Are you having a luncheon and/or night time reception? _____________________

(A private luncheon must be 30 minutes after the start of the congregational Kiddush)

(If you are having a luncheon, it may not start until 45 minutes after the Congregational Kiddush)

Are you using a caterer and if so, who?___________________________

Insurance received from caterer?______________

Are you having a DJ/Band? _____________________

Insurance received from DJ/Band? ____________________

Other vendors on site? ____________________

Insurance received from other vendors? ________________________

Will liquor be served? ______________________

Liquor liability insurance received from caterer? ______________

Are the premises to be decorated? ________________

If so, list details_________________________________________________________________________________________________________________________________________

1. All rooms must be returned to their original conditions after use and all items, food, material and other supplies.
2. All food, dishes and/or serving supplies are to be provided by the caterer, if the caterer uses our supplies they must be returned in the same condition back to their original space.
3. All trash must be placed in the dumpster and a new liner must be placed in the cans.
4. All lights must be turned off, as well as appliances, and doors locked.
5. NO SPRINKLES are to be used in the social hall or kitchens.
6. No decorations will be hung on the walls.  Decorations hung from the ceiling must be removed right after the event.
7. If the carpets or floors need to be cleaned, the congregation will clean it but that will come out of the cleaning deposit.
8. All companies/individuals must give us proof of appropriate insurance as well as naming Congregation Ohav Shalom additionally insured. We need this insurance certificate with this contract. If we don’t receive the proof of insurance, we will cancel the event and the deposit will not be refundable.
9. The Bar/Bat Mitzvah family is expected to host a Kiddush for the congregation after services.  If the family decides to host a private luncheon that same day, it must be forty five minutes after the Kiddush begins. 
10.  A $250 refundable kitchen cleaning deposit (separate check) is required at the time of contract and this may be used to pay cleaning or other incurred costs.  This is covered by the caterer.

1. Please give Nancy, our office manager a room set up two weeks prior to the event.

1. If Ohav employees help with your event or breakdown, tipping is required by the caterer to that employee. Each maintenance man should receive a minimum of $50 each for two of them.

Congregation Ohav Shalom agrees to:

1. Provide use of designated rooms only at times designated.
2. Provide coffee pots, trash liners, and bathroom supplies.
3. Provide white table covers, if desired.
4. Clean all designated areas and do the room set up if desired and provided by the renter.

I have read and understand all of these policies and choose to adhere to them.  I understand that my deposit may not be refunded if the rooms are not properly cleaned and put back to their original state.

_____________________                                          __________________________

Renters Signature                                                                          Date

_____________________                                          __________________________

Renter Name-Please Print                                                           Phone

_____________________                                          __________________________

Caterer/Service Signature                                                           Date

_______________________

       Executive Director Signature

Request Granted _________                     Denied____________         

Charges total_____________

Paid ____________

Address:

Phone number:

Charges for Receptions: $ 3 per person for members $5 per person for non-members

Maintenance Tips: Minimum of $50 for two men each depending on size.

Charges for Caterers: $150 kitchen fee

$250 Refundable kitchen cleaning deposit

$15 mashgiach fee per hour